Most governments around the world need to comply with requests for public records. In some cases, these records are available via self-service open data portals and, in others, the data is stored behind an organization's firewall.
The Public Records Request activity is a pre-built workflow that allows a user to input the search topic which is then passed to pre-configured open data portals. For organizations needing to search for internal data, the flow can be customized to point to the appropriate data sets using the appropriate credentials.
The output is created by scraping data set names and writing to Excel. Each step can be reconfigured for the appropriate organizational need.
Using this activity can help streamline repetitive business activities by automating a commonly requested process.
This activity will also help organizations stay in compliance when required to respond to public records requests within a specific timeline.