WinfoBots – Period Close Automation

WinfoBots is an automation tool prebuilt for Oracle ERP Cloud and EBS for your automation needs. It has a self-service Command Centre that enables users to effectively complete the month-end close.

WinfoBots is a pre-packaged automation tool with prebuilt process flows for your automation needs. It is powered by UiPath and comes with a Command Centre based approach that enables users to exactly know what the bot is working.

The Oracle Period Close for the Financial Sub-ledgers, incl. Payables, Purchasing, Inventory, Assets, Receivables and Projects consist of many processes and routines, which need to be run manually. These processes are time-consuming, leading to potential errors, and often employees are required to work long hours and on weekends. ​

WinfoBots helps realise the time value of opportunity.  The time spent on completing these processes is the valuable time lost which could have been spent in analysing the financial results​. Winfo has developed a solution that automates all the manual steps performed with the transactional system (i.e., ERP subledgers) to help with a faster period close in line with industru’s best practices.​

WinfoBots Benefits 

• Virtual Assisted Bot supports Period Close process with Oracle eBusiness Suite​ and Fusion Cloud Applications.
• Configured with the ability to add any custom reports/procedures as part of Period Close process​.
• Reduced number of people to period close by 90%.
• Reduced duration of the period close process by half .
• Automatic error-checking processes and process failure notifications. ​
• Automatic notifications to business process owners. ​
• Better control on the activities involved in period closing .
• Uniform close process ensuring adherence to overarching standards and guidelines. ​
• User training on an ongoing basis is simple and straightforward​.

AP Close and Reconciliation​

• Reconciliation with AP Trial Balance, Posted Invoice Register, Posted Payment Register and GL Account Analysis Report​
• Ability to Sweep or Review​
• Open and Close Periods​

FA Close and Reconciliation​

• Reconciliation with FA reports.
• Open and Close Periods​

PO Close and Reconciliation​

• Reconciliation with AP PO Reconciliation Report and GL Account Analysis Report​
• Open and Close Periods​

Inventory

• Open and Close Periods

Account Receivables​

• Reconciliation with AR to GL Reconciliation Report​
• Open and Close Periods​

General Ledger​

• Open and Close Periods​

Additional Client Specific Modules (up to 5 modules)​

• Open and Close Periods​

Reconciliation Reports

• Command Centre View to review and monitor information flow
• Modular and Process Driven User Interface
• Packaged Solutions across back-office towers
• Facilitates Human Inputs for governance and control
• Analytics and audit logs
• Secured and Integrated with ERP Platforms
• Role-Based Access Controls
• Visibility of enterprise application data for business users
• Extensibility of Non-RPA functionality for process automation e.g., custom analytics, approval workflows, and mappings